ROS FAQ - New Employee Form P46 Close FAQ Window  Return to FAQ Index
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Question 2 What is the difference between a New Employee Form P46 and a New Employee Form P45 (3)?
Question 2 How many ways can I file a New Employee Form P46 in ROS?
Question 16 How can I access the ROS Offline Application?
Question 15 Can I complete a New Employee Form P46 for more than 1 employee at any one time?
Question 3 What are the stages in filing a New Employee Form P46 on-line?
Question 3 What are the stages in filing a New Employee Form P46 prepared offline on ROS?
Question 6 How are the mandatory fields identified?
Question 9 What do I do after I have entered the required data on the New Employee Form P46 form?
Question 10 How do I sign and submit my New Employee Form P46?
Question 11 Will the receipt of my New Employee Form P46 be acknowledged?
Question 12 How do I know that my New Employee Form P46 has been filed?
Question 13 Can I download details of forms New Employee Form P46 filed by me through ROS?
 


    What is the difference between a New Employee Form P46 and a New Employee Form P45 (3)?  
    New Employee Form P46s can be completed for every person who commences in your employment and who has not given you a P45 from their previous employment. New Employee Form P45(3)s can be completed for every person who commences in your employment and who has given you a P45 from their previous employment. Both forms are used to notify Revenue of a new employee. Filing a New Employee P45(3) form should result in a new certificate of tax credits being issued within days. Filing a new Employee P46 is a slower process which may involve further contact with you or the employee before a certificate can be issued. Top of page
    How many ways can I file a New Employee Form P46 in ROS?  
    You can file New Employee Form P46 in ROS in 2 ways. You can log on to ROS and fill in the form online. The other way to do it is to upload a New Employee Form file containing both New Employee Form P45(3)s and New Employee Form P46s completed offline. You can do this using the ROS Offline Application to download the New Employee Form P46 to your P.C. and complete it in your own time. If you use a Payroll software package that produces a ROS compatible P46, you can upload it online in ROS. Top of page
    How can I obtain the ROS Offline Application?  
    The ROS Offline application can be obtained by downloading the application via the "Downloads" screen accessible from the ROS Homepage. Contact the ROS Helpdesk at 1 890 201 106 if you need help with this. Top of page
    Can I complete a New Employee Form P46 for more than 1 employee at any one time?  
    You can only file one New Employee Form P46 record at a time online. You can upload more than one New Employee Form P46 record offline. (We recommend a maximum of 100 records per file). In order to do this click "edit" at the top of the screen and click "Add New Employee" in the ROS Offline Application. Top of page
    What are the stages in filing a New Employee Form P46 on-line?  
    There are 4 stages involved in the filing of a New Employee Form P46 online. These are:
  • Select the Form Type New Employee Form P46
  • Fill in the data on the form
  • Sign and submit the form with your digital certificate
  • Receive an acknowledgement from ROS that the form has been filed

Each of these stages is carried out on separate screens. Having completed your entries on a screen you then proceed to the next screen. There is a time line displayed on the top right hand side of each of the filing screens which indicates your current stage within the filing process.
Top of page
    What are the stages in filing a New Employee Form P46 prepared offline on ROS?  
    There are five stages involved in the filing of a New Employee Form P46 prepared offline. These are:
  • Enter the data on the offline form
  • Save the form
  • Upload the form to ROS
  • Sign the form with your digital certificate and submit it to ROS
  • Receive an acknowledgment from ROS that the form has been filed.

Each of these stages is carried out on separate screens. Having completed your entries on a screen you then proceed to the next screen. There is a time line displayed on the top right hand side of each of the filing screens, which indicates your current stage within the filing procedure.
Top of page
    How are the mandatory fields identified?  
    The New Employee Form P46 contains a number of mandatory fields. These mandatory fields are represented on the screen by a ticked box. You will not be allowed to proceed from the data entry screen until valid entries have been made in all of the mandatory fields. Top of page
    What do I do after I have entered the required data on the New Employee Form P46?  
    You proceed to the next stage in the filing process which is the "Sign and Submit" stage. Top of page
    How do I sign and submit my New Employee Form P46?  
    You sign and submit your New Employee Form P46 by applying your digital certificate to the New Employee Form P46 to be filed. This is performed in the second step of the filing process i.e. the sign and submit stage. You select your certificate from the drop-down list presented to you on this page. When you select your digital certificate you are then asked to enter the password associated with it. Once you have entered the correct password the sign and submit button is activated. When you click on this button the return is signed and sent to ROS. Top of page
    Will the receipt of my New Employee Form P46 be acknowledged?  
    Yes. This is the final stage in the filing process. When the New Employee Form P46 has been received by ROS we will send you a message acknowledging this fact. Your New Employee Form P46 is then available for viewing as a new item in your ROS Inbox. Top of page
    How do I know that my New Employee Form P46 has been filed?  
    Once you have signed and submitted your New Employee Form P46 you will immediately receive an acknowledgement in your ROS Inbox. When you receive this acknowledgement you may rest assured that ROS has received your P46 and is processing the contents thereof. Top of page
    Can I download details of forms New Employee Form P46 filed by me through ROS?  
    Yes. ROS Inbox search facility for New Employee Form P46 includes an option to download all details of New Employee Forms filed by you in ROS. If you have Microsoft Excel installed, the full details of all your New Employee Forms can be exported to an Excel spreadsheet to facilitate further analysis of these forms. Top of page